INDIAN GEOTECHNICAL SOCIETY
(Regn. No. 5/18957 dated 16 May 1988)
Memorandum of Association
206, Manisha, 75-76 Nehru Place, New Delhi- 110019
AIMS & OBJECTIVES
The aims and objectives for which the Society is established are as under:-
1. To promote co-operation among the engineers and scientists for the advancement and dissemination of knowledge in the field of soil mechanics, foundation engineering, soil dynamics, engineering geology, rock, snow and ice mechanics and allied fields and their practical applications.
2. The Society will accomplish its aim by making a concerted effort to educate the Indian Public about the significance and importance of soil engineering and by arranging to render unbiased advice on problems of soil engineering.
3. All the incomes, earnings, movable or immovable properties of the Society shall be solely utilised and applied towards the promotion of its aims and objectives only as set forth in the Memorandum of Association and no profit on thereof shall be paid or transferred directly or indirectly by way of dividends, bonus, profits or in any manner whatsoever, to present or past members of the Society or to any person claiming through anyone or more of the present or past members. No member of the Society shall have any personal claim on any movable or immovable properties of the society or make any profits, whatsoever, by virtue of this membership.
RULES AND REGULATIONS
1. NAME OF THE SOCIETY The name of the Society shall be The "Indian Geotechnical Society" and shall hereinafter be referred to as 'The Society'.
2.1 The Membership of the Society is open to individuals, Institutions and Organisations connected with or interested in the fields of soil mechanics, foundation engineering, soil dynamics, engineering geology and rock, snow and ice mechanics and allied fields and their practical applications.
2.2 The Society shall have the following categories of membership:
(a) Associate Membership
(b) Institution Membership
(c) Donor Membership
(d) Honorary Fellowship
(f) Affiliate Membership
(g) Individual Membership
(h) Donor Fellowship
3. ENROLMENT FOR MEMBERSHIP
3.1 Associate Membership :
The associate membership is open to all business concerns having activities consistent with the aim of the society.
3.2 Institution Membership :
The Institutions membership is open to all Institutions connected with teaching, research and development work, design, consultancy and/or construction work in the fields consistent with the Aim of the Society 3.3 Donor Membership :
Open to an Individual satisfying conditions laid down in 3.7 and who would pay to the Society the prescribed fee in a single installment. 3.4 Honorary Fellowship :
Honorary Fellowship shall be conferred on outstanding persons in the field of Geotechnical Engineering.
3.5 Fellowship :
Ordinarily, those members of the Society with a continuous membership of 12 years or more will be eligible. In addition, an individual who has attained prominent position in the profession can also be considered for the fellowship provided he satisfies the following conditions:- (i) At least 20 years of professional experience or high educational qualification along with at least 15 years of professional experience. (ii) Pays the prescribed admission fee for direct admission to fellowship. All applications to Fellowship shall be decided upon by the Executive Committee.
3.6 Affiliate Membership : Members of the Local Chapters but not members of the IGS will be categorized as affiliate members.
3.7 Individual Membership : The individual membership of the Society is open to individuals engaged in activities consistent with the aim of the Society. The minimum qualifications for individual membership shall be one of the following : (i) Degree in engineering or equivalent. (ii) Diploma in engineering with at least three years of certified experience in any of the fields stipulated in Article 2.1. (iii) A Master's Degree in Science or equivalent with two years of experience in any of the fields stipulated in Article 2.1. (iv) A Bachelor's Degree in Science with certified research experience of at least 5 years in any of the fields stipulated in Article 2.1.
3.8 Donor Fellowship : Open to an individual satisfying conditions laid down in Article 3.5 and who would pay to the Society the prescribed fee in a single installment.
3.9 Membership of International Society for Soil Mechanics & Geotechnical Engg. The membership of the ISSMGE shall be open to all members of the Society and its annual subscription will be payable to the Indian Geotechnical Society.
3.10 Application for Membership :
Application for membership supported by 2 members of the Society shall b.e made to the Honorary Secretary of the Society. These applications will be put up to a screening Committee appointed by the Executive Committee. Screening Committee may accept or reject an application without assigning any reason whatsoever. The decision of the Screening Committee shall be final. The Honorary Secretary shall report the decision of the Screening Committee at the next meeting of the Executive Committee.
4.1 The annual subscription of the Society shall be for the calendar year payable on 1st January each year.
4.2 The rates of subscription for different categories of membership shall be as under:-
Category Subscription Rates For (Rupees, Annual) For other countries Indian, Nepal and Bhutan Associate Membership 5,000 7,000 Institution Membership 4,000 6,000 Donor Membership 16,000 30,000 Honorary Fellowship NIL NIL Fellowship 800 1,500 Individual Membership 400 1,000 Donor Fellowship 16,000 30,000 5. CESSATION OF MEMBERSHIP
5.1 Forfeiture of membership:
A member will forfeit the right to membership if subscription for any year is not paid after a period of 3 months from the date till 31st December of the year to which it relates, and his or her membership shall be terminated. In case of individual members, a re-admission fee of Rs.50/- shall be charged except in cases where the member concerned agrees to pay the arrears. In the case of Institution and Associate Member, re-admission will be made only after payment of all arrears up-to-date.
6. RIGHTS & PRIVILEGES OF MEMBERSHIP
6.1 The Associate members, the Institution Members and Donor Members will automatically become members of the ISSMGE.
6.2 All members shall be entitled to participate in the meeting/symposia/ conferences/seminars of the society and receive publications of the Society as decided by the Executive Committee from time to time.
6.3 The members shall also be entitled to receive those priced publications of the Society that are approved by the Executive Committee at consessional rates.
6.4 Members/Fellows of IGS shall be entitled to write "MIGS" or "FIGS" after their names.
6.5 The Associate and Institution Members shall be entitled to receive 3 copies of the journal. The Donor Members shall be entitled to receive one copy of the Journal.
7. MANAGEMENT Executive Committee, its formulation and functions:
7.1 The management of Society shall be looked after by an Executive Committee consisting of the following:
(i) President of the Society, (President)
(ii) The Vice-President of ISSMGE of the Asian Region, if he happens to be from India.
(iii) The immediate Past-President (Member).
(iv) Members elected from the individual members totaling 1% of the individual membership strength with a minimum of eight (Members).
(v) Two elected members from the Institution Members (Member).
(vi) One elected member from Associate Members (Member).
(vii)Honorary Secretary of the Society who would also be the Treasurer.
(viii)Executive Secretary, in case appointed.
(ix) Co-opted members (maximum three).
(x) Chairman of Local Chapters, Editor Journal and Editor Newsletter (observers).
8. ELECTION OF OFFICE BEARERS
8.1 Members of the Society shall elect the President and the members of the Executive Committee from amongst themselves.
8.2 The Vice President of ISSMGE of the Asian Region (if he happens to be from India), and the immediate Past President of the Society shall be the Ex- officio members.
8.3 The Secretary of the Society shall be nominated by the President in consultation with the Executive Committee from amongst the elected members. The Secretary of the Society shall be designated as 'The Honorary Secretary'. If no elected member of the Society is willing to take up Secretary-ship of the Society, the Executive Committee may co-opt a member to the Executive Committee to serve as Secretary of the IGS.
8.4 The Executive Secretary of the Society shall be appointed by the President in consultation with the Executive Committee. The terms and conditions relating to the appointment of the Executive Secretary shall be decided by the Executive Committee.
8.5 The Executive Committee may co-opt a maximum of three individual members or Fellows representing disciplines or regions not otherwise represented by the elected members.
9. PROCEDURE FOR ELECTION OF PRESIDENT AND MEMBERS OF EXECUTIVE COMMITTEE
9.1 The following procedure will be adopted for the election of President and other Members of the Executive Committee :
a) The Honorary Secretary of the Society shall address all the Individual/ Associate/ Institution Members calling for nominations for election of President and Members of Executive Committee and a notice period of 20 days shall be given for receipt of nominations.
b) Nominations received from the Members of the Society shall be printed on the ballot papers and circulated to all the members for election. A period of full one month shall be given for the receipt of ballot paper.
c) The ballot papers received in double sealed envelopes by Secretary, shall be opened on a day announced in advance for this purpose and the votes counted for declaration of results. The candidate for election or their representatives shall be allowed to be present during the counting of votes. The teller for counting of votes shall be the Secretary and two non-candidate members appointed by the Executive Committee.
10. TERM OF EXECUTIVE COMMITTEE
The term of the Office of Executive Committee shall be for a period of two years. A member of the society can be elected to the Executive Committee to a maximum of 4 (four) consecutive terms.
11. QUORUM OF EXECUTIVE COMMITTEE MEETING
The quorum for the Executive Committee Meeting shall be 1/3 rd. In case there is no quorum within one hour of the time fixed by the Executive Committee, the meeting shall be adjourned and re-convened within a period of one month giving due notice of the re-convened meeting to members of the Executive Committee. No quorum then shall be necessary for such an adjourned Executive Committee Meeting.
12. FILLING UP OF CASUAL VACANCY
Any casual vacancy arising in the Executive Committee shall be filled by executive members and such members as may be non-elected, will hold office till the conclusion of next General Body Meeting.
13. POWERS AND DUTIES OF THE EXECUTIVE COMMITTEE The Executive Committee shall have all the powers in the direction, management, promotion of aims and objectives of the Society. All matters which are of basic 'nature shall be decided by the General Body.
14. FUNCTIONS OF OFFICE BEARERS
14.1 President -Functions and Appointment :
(a) An individual shall not be eligible to hold the office of the President for more than two terms.
(b) In the event of the resignation or death of the President, a new President shall be nominated by the Executive Committee for the remaining term of the office.
(c) If the President is unable to attend a particular Executive Committee meeting, the meeting shall be presided over by the immediate Past- President and if he is also not available, the Executive Committee members present may elect from among themselves, by a simple majority, the member who should preside over the meeting.
(d) The prime duty of the President shall be to foster the aims and objectives of the Society in the national and international spheres. He shall preside over the Executive Committee meetings and the General Body Meetings. He may, in consultation with the Honorary Secretary, take decisions involving matters which are of immediate nature consistent with the aims of the Society and report at the next Executive Committee Meeting.
14.2 Honorary Secretary
The Honorary Secretary of the Society shall be responsible, under the general direction of the President, to expand the frontiers of activities of the Society. He shall have the powers to sanction expenditure up to Rs. 1 0001 -on behalf of the Society within the frame-work of the approved budget. He shall deal with technical matters relating to the liaison with the local chapters, the International Society and the organization of Annual General Sessions of the Society. The Honorary Secretary shall also be responsible for publications other than the journal of the Society.
14.3 Executive Secretary
(a) The Executive Secretary shall prepare and issue agenda and minutes of the Executive Committee and the Annual General Meetings, correspond with members regarding subscription and other relevant matters; correspond with the International Society for Soil Mechanics and Geotechnical Engineering with regard to the subscription and other relevant matters. He shall maintain receipts and payments account and shall have the powers to sanction expenditure upto Rs.5001- within the frame-work of the approved budget, prepare budget and have the accounts audited.
(b) The President, in consultation with the Executive Committee, may, however, redistribute the work between the Honorary Secretary and Executive Secretary and/or assign new tasks.
15. GENERAL BODY
(a) The General Body shall consist of all categories of members who have not specifically been disqualified by the Governing Body
15.2 Powers of General Body
(a) Supreme Authority of the Society shall be vested in the General Body.
(b) The General Body shall have, among other things, the powers to appoint auditors of the Society and also to elect members of the Executive Body.
15.3 Meeting of the General Body
(a) The Executive Committee shall arrange General Body meetings periodically, at least twice during the term and minimum of notice given shall be clear 21 days for the purpose.
topic of the symposium, venue, duration etc. in consultation with the Executive Committee. (b) The quorum for General Body Meeting shall be l/3rd of the total membership.
(c) In case of lack of quorum, the General Body shall be adjourned and immediately reconvened when quorum shall not be necessary.
(d) Along with General Body Meeting, the Society on its own or through the instrument of local chapters or institutions or associated members shall organize conference or symposium or any other suitable activities towards the fulfillment of the aims of the Society.
(e) The organizers of the symposium/conference under the auspices of the Society shall decide all important matters such as the
16. AMENDMENT TO THE CONSTITUTION
Amendment to the constitution shall be carried out only by 75% majority of votes obtained in accordance with Section 12 and 12A of Societies Registration Act, 1860.
16 A. SUB-COMMITTEES
The Governing Body may appoint from time to time among its members such sub-committees as they deem necessary or expedient with powers to co-opt both members and non-members and may delegate such of the powers and duties of the Body as the Governing Body may determine. Such sub-committees shall not have any power to transact business other than that expressly authorized by the Governing Body. Such a sub-committee shall have a convenor and elect its own chairman and secretary. The Chairman and Secretary as designated by the Governing Body shall be ex-officio members of such sub-committees.
17. LOCAL CHAPTERS
Also, Executive Committee will promote the establishment of Local Chapters of the Society to serve only a city or number of nearby towns in a region.
The objectives of the Local Chapters shall be :
(a) holding talks, seminars, field trips, etc. of interest to local members.
(b) to act as hosts to or assist the parent body when it holds its meetings, symposia, etc. in its region.
(c) To keep the parent body informed of activities and problems of interest in its region. The Society and the Editor of the Newsletter of the Society informed of the activities of the Chapter.
17.2 Formation of Local Chapters
The Secretary of the Society shall by any convenient and suitable means ascertain from the members of each potential or existing Local Centre their willing- ness of organizing the activities of an existing Local Chapter or a possible new Chapter. The Secretary will take appropriate action and keep the Executive Committee informed. 17.3 Membership of Local Chapters
(a) All members of the Society located in a region shall be entitled to be members of the Local Chapter instituted for that region.
(b) An individual or institution can be a Member of the Local Chapter if he or its is not member of the Society. For such members, the Local Chapter will pay a suitable fee to the Society.
(c) He shall keep the Secretary
17.4 Officers and Management of the Chapter
Each Chapter shall have a Chairman, elected by the members of the chapter and the first Secretary for the formation of the Chapter, shall be nominated by the Executive Committee of the Society and form their own management commit- tee. Subsequent Secretary shall be elected locally.
17.5 Duties of the Secretary :
(a) He shall convene meetings of the Chapter.
(b) He shall organize the activities of the Chapter, as desired by its membership.
(c) He shall operate the funds for the Chapter.
(d) He shall take steps to raise funds for the Chapter in a manner agreeable to the membership.
(e) He shall, on behalf of the Chapter, receive gifts and donations from the parent body or any other organization.
18. SOURCES OF INCOME & UTILIZATION OF FUNDS OF THE SOCIETY
18.1 The Society shall raise funds for pursuing its aims and objectives through :
(a) Subscription from the members.
(b) Sale of publications.
(c) Grants-in-aid from Government and other institution members.
(e) Any other source approved by the Executive Committee
18.2 The Society shall maintain a deposit account in any scheduled bank into which, subscriptions etc. collected, shall be deposited. The said account shall be operated upon jointly by such persons as may be authorized by the Governing Body from time to time.
19.1 The Executive Committee is empowered to invest any of the funds of the Society in Government securities or fixed deposits with any scheduled bank.
19.2 Withdrawals from the invested funds shall be made only with the approval of the Executive Committee to the extent of 25% per year of the funds so invested except where these are specifically required for the purpose of procuring fixed assets. This limit shall not apply if the funds are required for the purpose of investment in fixed assets.
20. ACCOUNTS AND AUDIT
20.1 The Society shall cause to maintain such books of accounts and other books in relation to its accounts in such form and in such manner as may in consultation with Auditors of the Society be prescribed.
20.2 The budget for each year shall be prepared by the Executive Secretary in consultation with the Honorary Secretary and placed before the Executive Committee for its consideration and approval. Expenditure on any item not specified in the budget upto a maximum of Rs.100/ -may be incurred by the Honorary Secretary/Executive Secretary, subject to ratification by Executive Committee at its next meeting.
20.3 Financial year of the Society shall start from 1 st of April each year and end on 31st March each year.
20.4 The accounts of the Society shall be audited by a Chartered Accountant every year and presented to the Executive Committee and General Body Meeting. Chartered Accountant shall be appointed by the Executive Committee.
21. PUBLICATIONS OF THE SOCIETY
21.1 The Society will issue Annual Report which shall include the audited statement of accounts of the previous year and the Honorary Secretary's report.
21.2 The Society shall publish a periodical technical journal and issue/promote other technical publications as may be approved by the Executive Committee.
21.3 The Editor of the Journal shall be a member of IGS and shall be nominated by the President in consultation with the Executive Committee. The Editor may nominate from amongst the members of the Society, a co-editor for the journal.
21.4 Editorial Board will be constituted by the President in consultation with the Executive Committee.
21.5 The Society shall publish a periodical Newsletter for disseminating the news from India and abroad to the members.
22. COLLABORATION WITH THE INTERNATIONAL SOCIETY
22.1 The Society will arrange for adequate representation from India at the meetings of the International Society and will approach the Government of India, State Governments and other organizations for assistance.
22.2 The Executive Committee shall take steps for adequate representation from India for projecting the best image of India, work in the field by selecting high quality papers and other technical contributions for the various conferences such as the ICSMGE, ARCs, etc. The notifications received from the International Society as well as from other organizations of regional conference shall be promptly circulated to the members allowing them maximum possible time for submission of the synopsis of papers for selection by the Society.
23. ANNUAL LIST OF EXECUTIVE BODY
Once in every year, a list of office bearers and members of Society shall be filed with Registrar of Societies, Delhi as required under Section 4 of the Societies Registration Act, 1860.
24. LEGAL PROCEEDINGS (SECTION 6 OF THE ACT)
The Society may sue or be sued in the name of President/ Secretary as per provision laid down under Section 6 of the Societies Registration Act, 1860 as applicable to the Union Territory of Delhi.
25. LEGAL PROCEEDINGS (SECTION 12 OF THE ACT)
Any amendment in the Memorandum or Rules will be carried out in accordance with the procedure laid down under Sections 12 & 12A of S. R. Act, 1860.
26. DISSOLUTION AND ADJUSTMENT OF AFFAIRS
If the Society needs to be dissolved, it shall be dissolved as per provision laid down under Sections 13 & 14 of the Societies Registration Act, 1860 as applicable to the Union Territory of Delhi.
27. APPLICATION OF THE ACT
All the provisions under all the Sections of the Societies Registration Act, 1860 applicable to the Union Territory of Delhi shall apply to this society.
INDIAN GEOTECHNICAL SOCIETY